Temporary rental registration number in Spain: everything you need to know

June 16, 2025

3 minute read

Everything you need to know about the temporary rental registration number in Spain

A simple code, yet full of power: that's the new mandatory registration number for temporary rentals in Spain. Starting in 2025, this identifier becomes the key that either opens or closes the door to legal compliance in the sector.

Whether you're a property owner, real estate agency, Travel Manager or relocation agency, this identifier concerns you. In this article, we’ll explain what it is, how to apply for it and why requiring it is essential to avoid legal risks or negative experiences.

And if you stay with us until the end, you’ll get access to a downloadable step-by-step guide to help you obtain the registration number hassle-free, along with official links and resources to make your life easier.

The new legal framework for temporary rentals in Spain

Royal Decree 1312/2024 establishes that all temporary rental accommodations in Spain must have an official registration number. This is a mandatory requirement for advertising a property and operating with legal guarantees.

Temporary Rental Registration Number

What is the Temporary Rental Registration Number?

It is a unique and mandatory identifier that all temporary accommodations in Spain must have starting in 2025. This number certifies that the property complies with the legal, regulatory and technical requirements set by the law.

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The regulation also introduces the Digital One-Stop Shop, a centralized portal for collecting and exchanging data on temporary rentals.

Articles 9 and 10 of the Royal Decree outline the registration process, renewal requirements and consequences of non-compliance. But we’re here so you don’t have to read the official gazette. So let’s get to the most important part:

Who does what: List of stakeholders

In the context of corporate housing, the regulation affects the following stakeholders:

Owners of temporary accommodations: They are the main parties responsible for the registration process. They must submit the application and ensure that the property meets all the legal and technical requirements set by the regulation.
Real estate agencies and property managers: If acting on behalf of the owner, they can handle the registration process themselves. They are responsible for verifying that the property is legally registered before listing it.
Rental platforms, such as Apartool: They must verify that every listed property has a valid registration number. If they fail to do so, they may face penalties or be required to remove the listings.
Travel Managers and relocation agencies: They are responsible for booking accommodation only with providers who comply with the law and offer properly registered properties.

Procedure to obtain the registration number

If you are the property manager (or an agency acting on their behalf), pay close attention to the following steps.

Required documentation

The exact requirements may vary slightly depending on the autonomous community, so it's important to check the local regulations. However, in general, you will need to provide:

Full address of the property and cadastral reference
Type of unit (entire apartment, room, or boat)
Intended use of the property
Maximum occupancy capacity
Required local licenses or permits
Responsible declaration regarding minimum equipment standards
Type of rental (tourist, non-tourist, or boat)
Owner’s or responsible company's contact information

Step-by-step application process

You can submit the application in person at the corresponding registry, but the digital method is faster and more efficient:

Go to the electronic portal of the College of Registrars
Fill out the registration form
Attach all required documents
Submit the application and keep the confirmation receipt

Assignment of the registration number and notification

Once the application is submitted and the documentation verified, the system will automatically assign a unique registration number that identifies the unit and its type of rental.

This number is recorded in the Official Registry and communicated to the applicant. However, this step doesn’t concern only the property owner.

Platforms and the registration number

Temporary rental platforms are required to request and verify this number before publishing any property on their portals.

In the case of Apartool, this information is clearly visible and verifiable on each property listing.

Travel managers and the registration number

For professionals responsible for managing corporate travel or working at relocation agencies, this notification also serves as a control point.

Before confirming a booking, they must ensure that the selected accommodation displays the corresponding registration number.

Post-Registration Management

Obtaining the registration number is only the first step. To keep it active and avoid penalties, proper management is essential.

Error Correction and Data Updates

If an error is found in the application, the Registry will notify the property owner, who will have seven business days to correct it. If the correction is not made within that period, the registration will be suspended, and platforms will be required to remove the corresponding listing.

Additionally, if there are any changes to the original information (rental type, ownership, occupancy capacity), these must be updated immediately through the same channel.

Annual renewal and activity reporting

Every 12 months, the registration holder must submit a report with aggregated data on the rentals conducted. This report is used to justify the temporary nature of the rental use and to keep the registration number valid.

Failure to renew results in the suspension of the legal right to rent the property.

Implications for travel managers

Beyond property owners and platforms, professionals managing accommodations must also pay close attention to the registration number.

Working with unregistered properties can lead to service disruptions, legal penalties, and negative experiences for relocated employees. All of this directly impacts the reputation of the person or company managing the stay.

Checklist to validate a registered property

Here are some practical recommendations for Travel Managers and relocation agencies:

Verify that the property displays the registration number
Request a copy of the official registration certificate
Check that the declared use matches the actual use
Integrate this verification step into your supplier approval process

Apartool: a safe, regulation-compliant solution

Apartool has implemented internal controls to ensure that all accommodations in its network are properly registered. It also conducts regular audits and maintains an up-to-date property database.

Partnering with Apartool not only reduces risk but also improves efficiency in corporate travel management.

Useful resources for managing the registration process

As promised at the beginning of this article, here’s a curated selection of resources to help you better understand the temporary rental regulations and ensure compliance. Clear information, direct links and practical tools to help you act with confidence.

Step-by-step guide to register temporary accommodations

A free downloadable guide covering all the steps required to register a property under Royal Decree 1312/2024. Use it as a checklist or share it with your suppliers. It’s clear, visual and straight to the point.

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Official links and institutional contacts

Articles 9 and 10 of Royal Decree 1312/2024, for reviewing the legal framework.
Digital One-Stop Shop, for submitting the registration, resolving questions and accessing all regulations in one place.
Apartool Quotation Tool, to request corporate accommodations that meet the regulation requirements and have verified registration numbers.

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Temporary rental registration number in Spain: everything you need to know

Table of contents

Find the apartment you need in the easiest way.

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Unlock better business stays

Temporary rental registration number in Spain: everything you need to know

Table of contents

Find the apartment you need in the easiest way.

Related articles

Unlock better business stays

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