Questions and answers about KPIs and corporate accommodation
Why is it increasingly difficult to meet travel policy KPIs?
The sustained rise in hotel prices, such as the 5.5% increase recorded in Spain in 2025, has reduced travel managers' flexibility. Keeping expenses within budget without affecting the traveler experience requires seeking more flexible and efficient alternatives than the traditional hotel model.
How do corporate apartments help improve financial KPIs?
Corporate apartments offer more competitive and stable rates for medium- and long-term stays, reducing the average cost per night and avoiding price volatility. Additionally, with services like equipped kitchens, extra expenses are eliminated, improving the forecast of total accommodation spend.
What impact do they have on compliance with the travel policy?
By working with approved suppliers and rates aligned with the defined rate caps per city, corporate apartments increase the percentage of bookings within policy. This reduces the need for exceptions, limits off-channel bookings, and provides greater control and transparency to the corporate travel program.
Do corporate apartments simplify the travel manager's operational management?
Yes. The flexibility to extend or shorten stays with lower penalties reduces changes, cancellations, and administrative friction. Moreover, centralized management saves time, reduces incidents, and optimizes internal resources dedicated to daily operations.
How do they influence the traveler experience?
For long-term assignments, corporate apartments significantly improve employee well-being. Larger spaces, separate areas for work and rest, and more privacy create a "home away from home" feeling, reducing stress and increasing traveler satisfaction and productivity.
What benefits do they offer in terms of sustainability?
By reducing guest turnover and daily cleaning, corporate apartments lower water, energy, and cleaning product consumption. This facilitates measuring the carbon footprint per night and allows the accommodation to be integrated into a more sustainable travel strategy aligned with the company's ESG commitments.
Are they a safe option from a duty of care perspective?
Yes. Corporate apartments allow employees to stay in previously assessed locations with defined safety standards and full traveler traceability. This improves risk management, reduces the use of informal accommodations, and enhances incident response capabilities.
How does a provider like Apartool help improve accommodation KPIs?
A specialized provider centralizes operations, consolidates data in a single platform, and offers full visibility into spending by city, project, or area. This facilitates analysis, improves decision-making, optimizes supplier negotiations, and allows for a more precise assessment of the return on investment for corporate accommodation.