Housing your team in corporate apartments is up to 40% more cost-effective

August 11, 2025

3 minute read

If you relocate staff for weeks or months, can you imagine cutting their accommodation costs by nearly half? It is possible. And you do not need to open hundreds of browser tabs or compare a thousand hotels to achieve it. You simply have to give corporate apartments a chance.

When stays go beyond just a few days, housing your employees in serviced apartments is not only more cost-effective but also more efficient and comfortable. Below are the figures that prove it.

The rise of temporary accommodation for companies

Work mobility has changed. Temporary projects, training sessions, or the opening of new offices require looking for accommodation beyond just a few nights. This is where corporate apartments make all the difference.

These accommodations are designed for longer stays and offer some clear advantages over hotels:

Equipped kitchen, reducing dining-out expenses.
Workspace, ideal for meetings and remote workdays.
Greater privacy and comfort, essential for stays of weeks or months.
Fixed cost with no extras, simplifying expense planning.

They are move-in-ready homes with everything a business traveller needs to perform as if they were at home.

Cost comparison between hotels and apartments

The key is in the numbers. To prove it, we calculated prices in four of the most relevant cities in the European business environment: London, Paris, Munich, and Madrid.

Prices by city: How much can you really save?

Hemos analizado en varios portales de alojamiento los precios mensuales de estancias corporativas en hoteles frente a apartamentos con servicios. El resultado es claro: el ahorro es significativo en todos ellos.

City	3–4* Hotel	Apartment	Estimated Savings
London	€5,100	€3,200	37%
Paris	€4,800	€3,000	38%
Munich	€4,200	€2,850	32%
Madrid	€3,000	€2,200	27%

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Practical savings example

To better illustrate the financial impact, here’s a scenario: a company houses five employees for 30 days in Paris:

In a hotel: €4,800 x 5 = €24,000
In a corporate apartment: €3,000 x 5 = €15,000
Total savings: €9,000 in just one month

These savings scale quickly when it comes to large teams, multinational projects, or more expensive destinations and dates.

Hidden costs of the hotel model

Hotels not only involve a higher initial cost but also accumulate secondary expenses that add up to the final budget.

Additional services not included in the base rate

Hotels may offer an apparently competitive rate, but essential services are sometimes charged separately. Some of the most common are buffet breakfast (from €15 per day) or external laundry service (about €30 per week).

These extras, while small on their own, can add up to between €600 and €900 more per month for your company.

Eating out: an avoidable expense

Without a fully equipped kitchen, the traveller is dependent on restaurants or takeaway meals. According to Numbeo, these are the average daily food costs per city in 2025:

London: €35
Paris: €32
Munich: €28
Madrid: €25

Over 30 days, this represents up to €2,100 per person for lunch and dinner, while also limiting food options for those who wish or need to follow a specific diet.

On this topic… 🧵

How to avoid the first-night effect

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Save costs with corporate accommodation

Apartool is the platform that allows companies and agencies to manage medium- and long-term stays quickly, centrally, and without surprises. In addition, using corporate apartments can help you cut costs on your trips.

Operational advantages for companies and travel managers

By working with Apartool, your company will benefit from:

Fixed monthly rates, with no deposits or hidden costs.
Full service with cleaning, 24/7 assistance, and local support.
Access to more than 300,000 apartments in 85 countries (and we can find more if needed).
Unified management and invoicing, simplifying accounting.

All of this comes with a dedicated Account Manager, serving as a single point of contact to organise tailor-made corporate accommodation.

In short, corporate apartments not only represent tangible savings but also improve the quality of your employees’ stay.

Up to 40% lower costs.
No extras or surprises.
More autonomy, comfort, and productivity.
Easier management for the travel manager.

Including apartments among the accommodation options available to teams can result in significant savings for the company and a better experience for the traveller.

Find the apartment you need in the easiest way.

Unlock better business stays

With Apartool, satisfying corporate travellers has never been easier.

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Housing your team in corporate apartments is up to 40% more cost-effective

Table of contents

Find the apartment you need in the easiest way.

Related articles

Unlock better business stays

Housing your team in corporate apartments is up to 40% more cost-effective

Table of contents

Find the apartment you need in the easiest way.

Related articles

Unlock better business stays

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